Approval and Register of Transfer of Shares

Legal Changes: This Approval and Register of Transfer of Shares Form has been updated to include the Companies Act law changes which occurred on 1st October 2009. 

Approval and Register of Transfer of Shares Form:
A legal form that approves the transfer of shares from a shareholder to someone else and resolves to register those shares transferred in that person's name.

The Approval and Register of Transfer of Shares Form is available as a "Download Now" PDF document.

The transfer of shares in a private company happens in the following way:

• Completion of share transfer form
• Seller signs share transfer documents
• Purchaser is sent documents
• Purchaser sends documents to company
• Company directors acknowledge transfer
• Company records altered with new ownership and share transfer documents stamped.

This resolution can be used by the directors to record their approval, and transfer shares from a shareholder to someone else and the directors agreement to register those shares in that person's name.

The form is designed to be used as written resolution without holding a board meeting. In order to avoid a meeting it is necessary that:

• the articles of association allow board resolutions which are signed by the directors;
• the resolution is signed by all the directors entitled to receive notice of a meeting of directors;
• the resolution is dated with the date on which it is signed by the last of the directors to sign and is then placed in the company's Minute Book.

If the above conditions are not satisfied, it will be necessary to hold a meeting.

Although written resolutions must be signed by every director, they may sign separate copies and the resolutions will then be effective when the last one signs and sends it back to the secretary; a fax may be sent, but the original must also be sent afterwards.

Stocks & Shares Links:

• Agreement to Sell & Buy Shares in a Limited Company
• Agreement for Selling Shares in a Limited Company
• Share Certificate
• Stock Transfer Form
• Shareholders Agreement (for 2 Parties)
• Shareholders Agreement (for 3 Parties or More)