Ready-Made Employment Forms and Letters Contents:
Areas covered include:
Personnel recruiting and hiring
Employee introduction and personnel management
Employment terms and contracts
Employment benefits and employment leave
Staff performance evaluation and grievance procedures
Termination of contract, dismissal and redundancy
And many more...
List of employment templates in this book:
Personnel Recruiting and Hiring:-
Acknowledgement Letter to Applicant
Acknowledges applicant’s response to advertisement for position.
Certifies the accuracy of an application and acknowledges no guarantee of employment.
Application Disclaimer and Acknowledgement
Affirms correctness of application and authorises release of information.
Application for Employment
Detailed record of applicant’s education employment history and skills.
Application for Employment: Preliminary
A summary of applicant’s employment goals and history.
Appointment Rescheduled Letter
Notifies applicant of change in appointment date.
Authorisation to Release Information
Authorises the release of education and employment information.
Available Position Notice
Lists duties and qualifications for employment opening.
Comparison Summary of Applicants
Compares the job requirements ratings of three candidates.
Confirmation of Employment
Confirms acceptance of employment offer with successful candidate.
Help Wanted Advertising Listing
Records information for placing an advertisement to fill a job opening.
Confirms date and time of applicant’s scheduled interview.
Lists dates and times of interviews scheduled for various positions.
Summarizes an applicant’s impressions on and responses to an interviewer’s questions.
Records current employee’s interest in another position within company.
Medical Records Request
Requests the release of medical information.
Medical Testing Authorisation
Grants authority to perform specific medical tests.
No Decision on Recruitment Letter
Letter informing applicant of company’s indecision to fill position.
Notification to Applicant
Letter asking the applicant to telephone the employer to discuss the position available.
Rating of Applicant 1
Rates an individual applicant on job requirements.
Rating of Applicant 2
Rates an individual’s education, experience, interpersonal and communication skills.
Rating of Applicant: Clerical
Rates an individual applicant’s office skills.
Letter acknowledging receipt of reference from another company.
Reference Request by Applicant
A letter requesting an employment reference from a previous employer.
Reference Request by Employer
Requests employment information from previous employer.
Reference by Telephone Checklist
Records reference responses to questions regarding a specific applicant.
Reference by Telephone Record
Records information about employee references given by telephone.
Rejection Letter 1
Letter rejecting an applicant.
Rejection Letter 2
Letter rejecting an applicant.
Rejection Letter 3
Letter rejecting an applicant.
Reply to Applicant
Negative response to applicant’s inquiry regarding employment opportunities.
Requests a copy of examination certificates and attendance record.
Verification of Background
Verifies the educational and career background of an employee.
Verification of Education
Verifies an applicant’s education record.
Verification of Employment
Verifies an applicant’s employment record.
Verification of Qualification
Verifies an applicant’s licence or registration.
Employee Introduction and Personnel Management:-
Announcement of New Employee
Announces the addition of a new employee.
Annual Attendance Record
Employee’s annual attendance record.
Authorisation of Employment
Authorises hiring of personnel.
Checklist of New Employee
Lists information on employee to be in file before beginning work.
Checklist of New Personnel
Lists information to be obtained from a new employee.
Data of New Employee
Records information about a new employee.
Drug/Alcohol Screen Testing Consent
Gives employee’s permission to be tested for drug and alcohol use.
Drug Testing Memo
Informs employees of company’s policy prohibiting drug use.
Emergency Telephone Numbers
Records emergency phone number information from a new employee.
Records an employee’s history with the company.
Records any changes in employee’s position and salary.
Records an employee’s illnesses and injuries that affect employment.
Information Release Consent
Authorises release of employment information.
Requests employees to update information for personnel file.
Describes an employee’s position, function, authority level and scope of work.
New Employee Letter 1
Informs a new employee of the date to report to work.
New Employee Letter 2
Welcomes a new employee.
New Employee Letter 3
Informs a new employee of the date and time to report to work.
New Employee Letter 4
Welcomes a new employee and informs him of the date and time to report to work.
Lists information to be reviewed with new employees.
Personnel Activity Report
Records the number of employees, salaries and positions during a given period.
Personnel Data Change
Records changes in an employee’s address, marital status and number of dependents.
Personnel Data Sheet
Records changes in employee’s salary and position with company.
Personnel File Access Log
Records access to personnel files.
Personnel File Inspection Request
Employee form to request inspection of file.
Personnel Requirement Projections
Projects personnel requirements for a given period.
Receipt for Company Property
Records company property issued to employee.
Receipt for Samples and Documents
Records samples and documents issued to employee.
Record of Employment
Records an employee’s positions with the company.
Requisition of Temporary Employment
Requests employees for a temporary period.
Requisition of Temporary Staff
Requests an employee for a temporary period.
Suggestion by Employee
Records suggestion for improving work conditions.
Suggestion Plan 1
Outlines employee suggestion plan.
Suggestion Plan 2
Outlines employee suggestion plan.
Records employee’s request for transfer.
Waiver of Liability
Releases company from any liability associated with employee’s participation in company recreational activities.
Terms and Contracts:-
Employee agrees to keep information about company and employees confidential.
Conflict of Interest Declaration
A declaration by an employee that his personal affairs do not conflict with his duty to his employer.
Covenants of Employee
Employee agrees to be liable for any disclosure of trade secrets or solicitation or promotion of another company similar to employer.
Direct Deposit Authorisation
Authorises direct deposit of an employee’s pay cheque.
Describes steps to take in particular emergencies.
Agreement with employee outlining standard terms and conditions of employment.
Records an employee’s schedule.
Independent Contractor’s Agreement
Contract for services from an independent contractor.
Inventions and Patents Agreement
Employee agrees to non-disclosure of company information regarding inventions and patents.
Night Work Acceptance Agreement
Makes night work a condition of employment with company.
Employee agrees to not compete with employer for a specified period upon termination.
Authorises specified overtime for a specified employee.
Overtime Report: Departmental
Records employees’ overtime hours in a specific department for a specific period.
Overtime Report: Individual
Records total hours and total salaries for a specific department during a specific payroll period.
Overtime Request: Departmental
Requests a specific amount of overtime for specified employees.
Summarises am employee’s deductions and gross and net pay for a given payroll period.Pay or Grade Change Following Job Evaluation
Records salary change resulting from an evaluation.
Payroll Change Notice
Notifies payroll department of a change in payroll.
Payroll for Department
Records employees’ regular and overtime hours or wages for a specific department and period.
Salary Change Request
Records salary increase recommendation.
Salary Deduction Authorisation
Authorises specific deductions from an employee’s pay cheque.
Salary Deduction Direct Deposit Authorisation
Authorises direct deposit of a specific payroll deduction.
Records history of employee’s salary and positions with company.
Salary Rise: Letter to Employee
A letter to employee informing of increase in salary.
Sales Representative Agreement
Contract with sales representative outlining terms of contract.
Sales Representative Agreement: Change in Terms
Changes terms of an existing sales representative agreement.
Sales Representative Agreement Extension
Extends length of contract by a specified time.
Includes an Equal Opportunities Policy, Health & Safety Policy, Data Protection Policy, Whistleblowing Policy, Dismissal and Disciplinary Rules & Procedure and Grievance Procedure.
Terms of Employment Changes
Changes or adds provisions to an existing employee contract.
Terms of Employment Summary
Summarises terms of employment.
Time Record: Daily 1
Records employees’ hours for a given day.
Time Record: Daily 2
Records an employee’s daily hours over a specified period.
Time Sheet: Weekly
Records employees’ daily and weekly hours for a given week.
Work Schedule: Weekly
Establishes employees’ schedules for a given week.
Working Time Regulations Opt Out Agreement
Agreement whereby employee agrees not to be bound to Working Time Regulations.
Employment Benefits and Employment Leave:-
Absence Report 1
Department report of employees’ absences.
Absence Report 2
Record of employee’s absence.
Absence Report 3
Supervisor’s report of employee’s absence.
Employee’s request to miss work.
Absent Believed Sick Letter to Employee
A letter to employee on extended absence.
Records events of an accident.
Accrued Benefits Statement
Lists type and amount of benefits accrued by specific employee.
Adds company and employee contribution to a given benefit to determine the total annual cost of the benefit.
Outlines benefits offered employees.
Benefits Planning Checklist
Compares current company benefits with competitor’s policy and employee’s preferences, and makes a recommendation.
Seeks employees’ opinions of current company benefits.
Certifies an employee’s disability.
Certifies that an employee’s absence is medically necessary.
Expenses Recovery Agreement
Employee agrees to repay company for any disallowed expense deductions for which employee was reimbursed.Funeral Leave Request
Employee’s request to miss work for a funeral.
Records an employee’s requested holiday dates.
Holiday Request Memo
Employee’s request to take a specified number of holiday days.
Records an employee’s illness that affects employment.
Records an employee’s injury.
Leave/Return from Leave Request
Record of employee’s reason for absence.
Maternity Absent Employee’s Letter to Employer regarding Return to Work
A letter from an employee stating intention to return to work.
Maternity Leave: Letter from Employer
A letter asking an employee about her intentions to return to work after maternity leave.
Maternity Leave: Notification to Employer
A letter from an employee giving notice of her intention to take maternity leave.
Mileage Reimbursement Report
Records an employee’s company reimbursable mileage for a given month.Relocation Expense Approval
Authorises payment of new employee’s relocation expenses.
Sympathy Letter 1
Letter to injured employee.
Sympathy Letter 2
Letter to ill employee.
Sympathy Letter 3
Letter to injured employee.
Sympathy Letter 4
Letter to ill employee.
Staff Performance Evaluation and Grievance Procedures:-
30-Day Evaluation Notice
Notifies employee of the need to improve his performance or face termination.
Outlines employee’s strengths and weaknesses.
Letter commending employee on performance.
Complaint Response to Employee
A letter requesting an employee follow a formal complaints procedure.
Consultation of Employee
Records information about a consultation with an employee.
Counselling Activity Sheet
Records information about a counselling session with employee.
Notice to employee of consequences faced if performance isn’t improved.
Records disciplinary action taken for an employee’s poor performance.
Supervisor’s evaluation of employee as management material.
Evaluation: New Employee
Supervisor’s evaluation of new employee’s job performance.
Evaluation: Production Personnel
Evaluation of production personnel.
Evaluation: Sales Personnel
Evaluation of sales personnel.
Standard evaluation form.
Evaluation: Temporary Employee
Evaluation of temporary employee.
Excessive Absenteeism Warning
Warns employee of excessive absenteeism.
Final Warning Before Dismissal
Last disciplinary warning to an employee before dismissal.
Final Warning for Lateness
Last warning to employee regarding tardiness before dismissal.
First Warning for Lateness
First written warning to employee regarding tardiness.
First Warning Notice
First notice to employee regarding need to improve performance.
Records information about an incident requiring disciplinary action.
Supervisor’s report of employee’s late arrival.
Performance Analysis Worksheet
Analyses employee’s own job performance.
Performance Appraisal Interview Report
Records results of an employee’s performance appraisal interview.
Supervisor’s list of employee’s skills and qualities which are being rated.
Employee job performance evaluation.
Performance Improvement Plan
Outlines employee’s action to correct performance.
Establishes objectives for performance.
Shows areas where an employee can improve performance.
Records employee’s response to supervisor’s evaluation.
Second Warning for Lateness
Second warning to employee regarding tardiness.
Second Warning Notice
Second notice to employee regarding need to improve performance.
Employee’s evaluation of his own job performance.
Termination of Contracts, Dismissal and Redundancy:-
Business Transfer Notification
A No Redundancy Notice that employment continues although the company has a new owner.
Confidentiality Agreement Notice
Notifies a former employee’s current employer of the employee’s confidentiality agreement.
Provides a record of items to be returned and completed by the terminated employee.
Dismissal Letter: Capability
Letter to an employee setting out the grounds for dismissal based upon the employee’s sub-standard performance.
Dismissal Letter: Intoxication on the Job
Notifies employee of his termination because of intoxication on the job.
Dismissal Letter: Sickness
Letter to an employee setting out the grounds for dismissal based upon the employee’s poor health.
Dismissal Procedure: Invitation to Appeal
A letter inviting an employee to a meeting to discuss the employee’s appeal regarding dismissal.
Dismissal Procedure: First Letter
A letter to an employee explaining the reasons why the employer is contemplating dismissal.
Dismissal Procedure: Second Letter
A letter to an employee confirming the employer’s proposed termination of the employee’s contract.
Dismissal Procedure: Third Letter
A letter informing an employee of the outcome of the employee’s appeal regarding dismissal.
Employee questionnaire regarding termination, for use only where employee has decided to leave voluntarily.
Releases employee and company from any liability resulting from employee’s employment with company.
Letter to Former Employee who is Using Confidential Information
A letter to a former employee threatening legal action unless use of confidential information ceases.
Mutually releases employee and company from any liability resulting from employee’s employment with company.
Offer of Employment to Avoid Redundancy
A letter offering alternative employment instead of redundancy.
A letter to an employee giving notice of dismissal by way of redundancy.
A letter notifying an employee of his redundancy and redundancy pay.
Refuses to supply requested information on a former employee.
Responds to the request for a reference on a former employee.
Briefly responds to the request for a reference on a former employee.
Employee’s letter of resignation.
Lists information required for retirement.
An agreement between employer and employee to settle a dispute.
Settlement Agreement: Redundancy
An agreement between employer and employee to settle a dispute over redundancy.
Lists information to be completed upon termination.